Vacant job

Jönköping Municipality is a large employer with hundreds of different job roles. We are growing in line with the development of the municipality, with more residents, more housing, and a larger range of services. We are always on the lookout for new talent - employees with diverse backgrounds and experiences, united by the common drive to create a better municipality to visit, live, work, and reside in.

Are you looking for a job where you can take on significant responsibility, have varied tasks, and many points of contact? Are you meticulous, service-oriented, and enjoy creating structure? Then the role of administrator with us might be for you!

Your new job

As an administrator, you are an important part of our operations.

You will work broadly with administrative tasks, focusing particularly on invoice management and providing administrative support to the organization.

Your tasks include:

• Receiving, reviewing, and reconciling invoices against supporting documents such as delivery notes and time reports, and documenting and following up on uncertainties as needed
• Supporting the recruitment coordinator in parts of the recruitment process
• Training staff in our time reporting system and providing support as needed
• Responsible for purchases and orders, such as office supplies
• Other tasks

In this role, you will have many points of contact, both within the organization and externally. One moment you will collaborate with unit managers, employees, economists, and caseworkers; the next moment you will be in contact with companies and individuals providing personal assistance independently. You will work closely with your administrative colleague and recruitment coordinator. Together, you will create structure and facilitate daily operations.

Your qualifications

We are looking for someone with a high school education in economics/administration or another equivalent vocational education that the employer deems comparable. You have work experience from an administrative role, preferably in a relevant field for the position. Experience in invoice management and/or collaboration with authorities is an advantage. If you also have experience in the area of personal assistance, we see that as a significant plus.

You are comfortable using a computer as a natural working tool and have good knowledge of the Office package (Word, Excel, Outlook). You can express yourself well in Swedish, both written and spoken.

To thrive and succeed in this role, we believe you are a service-oriented person who values personal interaction. You see collaboration as a key to success and contribute to a positive work environment. At the same time, you are self-driven and move your processes forward. You work meticulously, plan, and prioritize effectively - and you enjoy working with numbers!

Great emphasis will be placed on personal qualities!

We offer you

With us, you will have a meaningful and varied job alongside engaged colleagues. As an employee of Jönköping Municipality, you will receive a secure employment and benefits such as:

• Wellness allowance
• Flexible working hours
• Paid vacation from the first year of employment

Read more about our benefits here: https://www.jonkoping.se/jobba-hos-oss/jonkopings-kommun-som-arbetsgivare-/detta-far-du-nar-du-jobbar-hos-oss (https://www.jonkoping.se/jobba-hos-oss/jonkopings-kommun-som-arbetsgivare-/detta-far-du-nar-du-jobbar-hos-oss)

Welcome to us

The Personal Assistance area is part of the Support Function within the Social Administration of Jönköping Municipality. We are responsible for ensuring that citizens with extensive and long-term disabilities receive personalized support in their daily lives according to LSS. Our goal is to promote personal abilities and create conditions for as independent a life as possible.

We work in teams and have an office at Kasernen in the Asecs area of Jönköping.

Good to know

The recruitment concerns a permanent position with a start date in March 2026 or as agreed. Full-time is the norm in Jönköping Municipality, and we always offer 100% employment. Working hours are scheduled during the day, Monday to Friday, with the possibility of flexibility.

In your application, we would like you to include a CV, along with your diploma and current employment certificates. All employment must be verifiable with certificates indicating position and the extent of your work. Please ensure to answer the selection questions carefully as they form the basis for our selection process.

Interview opportunities are scheduled for the morning of January 14 and the afternoon of January 15.

We welcome your application!

Want to know more?

Alem Hamzic, Area Manager (On leave until 2026-01-06).

Email: [email protected] (mailto:[email protected])

Union representatives: https://www.jonkoping.se/fackligasoc (https://www.jonkoping.se/fackligasoc)

Together, we make Jönköping Municipality better – for everyone. Come and work with us. Welcome to apply for the position of Administrator in the Personal Assistance area!

Jönköping Municipality strives to offer an attractive workplace that is free from discrimination and provides equal opportunities for all.

In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. Therefore, we kindly but firmly decline all calls regarding advertising and recruitment assistance.